Have all co-hosts and panelists update Zoom on the machine they will use in the webinar. Screen shares and presentation materials. C onvene the co-hosts and panelists and do a quick run thru of the basic event structure. Share event agenda with all co-hosts and panelists. Share judiciously.ĭo not publish a password publicly if using a password. Intended audience, but sharing meeting links publicly can have risks of unwanted participants. Place meeting invite on relevant websites and social media. Share meeting link with promotional partners, e.g. Send webinar link to co-hosts and panelists. Begin gathering all necessary presentation materials, including PowerPoint or other. Since we want to make sure our desired audience has easy access, but access is restrictedĪs much as possible to the desired audience to prevent unwanted interference. How will the link to the event be shared? This is both a practical and security consideration,. Will the event be recorded? If so, how and with whom will it be shared after the event?. If using registration for a public event, it is not recommended to u se auto approve as it will automatically send the meeting info to the recipient. Decide what extra questions you would like registrants to answer. Will registration be required? This allows collection of information about who is attending that can be useful for. Who will moderate chat and Q&A? Make sure they practice ahead of time so they know how to moderate. What kind of chat will be allowed? The chat settings in a webinar are:. Who will be panelists speaking during the event?. Who will be co-hosts controlling the event?. Not sure if you needĪ Zoom meeting or Zoom webinar, review the comparison chart to help you decide. If you are hosting a large event, or don't want participant video or profile picturesĭisplayed, contact us at to discuss the Zoom webinar option and get a webinar license. Webinars are for up to 3,000 participants with options to extend Zoom meetings can host up to 500 participants and allow participants video or profile pictures 
Webinars are designed so that the host and designated panelists can share and view-onlyĪttendees can watch the presentation.
Meetings are designed to be a collaborative event where all parties can share, whereas
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